1. What Is bussines correspondence ?
Business correspondence is the exchange of information in a written format for the process of business activities. Business correspondence can take place between organizations, within organizations or between the customers and the organization. The correspondence is generally of widely accepted formats that are followed universally.(wikipedia)2. Should We Study Correspondence ?
Yes,By studying Correspondence you can improve your overall English language ability while targeting areas that will help you achieve your goals at work.3. Bussiness letter example !
1. SAMPLE BUSINESS LETTER FORMAT ON ORGANIZATION LETTERHEAD
March 16, 2016
Mr. Ernie
English [alternative
spot for date]
English
Company
1234 Writing Lab Lane
Write City, IN 12345
1234 Writing Lab Lane
Write City, IN 12345
Dear Mr. English:
The first paragraph of a typical business
letter is used to state the main point of the letter. Begin with a friendly
opening; then quickly transition into the purpose of your letter. Use a couple
of sentences to explain the purpose, but do not go in to detail until the next
paragraph.
Beginning with the second paragraph, state
the supporting details to justify your purpose. These may take the form of
background information, statistics or first-hand accounts. A few short
paragraphs within the body of the letter should be enough to support your
reasoning.
Finally, in the closing paragraph, briefly
restate your purpose and why it is important. If the purpose of your letter is
related to your employment, consider ending your letter with your contact
information and title if it not included on letterhead. However, if the purpose
is informational, think about closing with gratitude for the reader’s time.
Sincerely,
<SIGNATURE GOES HERE>
Lucy Letter
President
encl. [use this only to signify that there are one or more
enclosures]
2. Business Letter Format about Meeting
Company,
Inc.
123
Alphabet Drive
Los
Angeles, California 90002
15
November 2016
Ms. Susan Smith
Supervisor of Product Development
Pet Supply Provider, Inc.
472 Canine Road
Los Angeles, California 90002
Dear Ms. Smith:
It was a pleasure meeting you at
the conference last week. As we discussed, I sincerely believe that the widget
gizmo produced by Company, Inc. can greatly streamline your production process.
If you are still willing, I would like to bring some of the key members of my
team along with me to meet with you at Pet Supply Provider, Inc. We would like
to give you an overview of our services and discuss with you the best plan to
suit your needs.
Meeting in person would allow us
to fully evaluate your wants and needs. Our team is available to meet any time
this week or next. Please let me know, at your earliest convenience, when you
would be available.
Cordially,
Sam Brown
Vice
President of Company, Inc.
555-555-5555
s.brown@companyinc.com
3. Business Letter Format about Dissolving Partnership
Company,
Inc.
123
Alphabet Drive
Los
Angeles, California 90002
15
December 2016
Dr. Kris Johnson
Marketing Representative
Creativity Plus, Inc.
824 Imagination Lane
Miami, Florida 33111
Dear Kris,
Working with Creativity Plus, Inc. for the
past four months has been a wonderful experience. Regrettably, Company, Inc. no
longer has need of your services. We have decided to move our company in a
different direction, and that decision requires that we make a number of
changes to our infrastructure. To that end, we have decided to keep all of our
current marketing efforts in-house, so we can no longer make use of your
marketing consultation services.
Thank you for the excellent work you have
done for us. I hope to remain on good terms with you and Creativity Plus, Inc.,
and if we require services similar to what you have provided for us in the
past, we would certainly like to consider you again.
Warm regards,
Sam
Brown
Vice
President of Company, Inc.
555-555-5555
s.brown@companyinc.com
4. Business Letter Format
Company, Inc.
123 Alphabet Drive
Los Angeles, California
90002
15 October 2016
Mr. John Doe
Customer
Service Representative
Widgets
Galore, Inc.
987 Widget
Street
Miami,
Florida 33111
Dear Mr.
Doe:
I am writing
you concerning a recent purchase of widgets. Approximately two weeks ago, on
October 1, I ordered a total of 50 widgets for Company, Inc. via the Widgets
Galore client webpage. I received an email notification two days later
confirming the receipt of payment and the shipment of the widgets. According to
your website, shipments should reach their destination within 3-5 business days
of being sent, but I have yet to receive the widgets. Do you have any
information on what may have happened to delay the shipment or where the shipment
is currently?
I have
worked with Widgets Galore, Inc. in the past and have the greatest confidence
in your products and customer service. We need the shipment of widgets soon,
however, and I hoped you might be able to provide me with an idea of when I can
expect them. Thank you in advance for any help you might be able to offer.
Sincerely,
Sam Brown
Vice President of
Company, Inc.
555-555-5555
s.brown@companyinc.com
5. Bussiness Letter
Company, Inc.
123 Alphabet Drive
Los Angeles, California 90002
610 Fountain
Ave
Burlington,
NJ 08016
Burlington
Township Student
Street
Address
City, State
Zip
Dear
Student:
Use this
sample letter as a template to help you complete your activities throughout
this course. I have purposely set up the
spacing and content to make it easier for you to delete existing text and
replace it with the content that you need to use. Please be sure to use all the tools provided
to you so that you are more efficient with your work.
Be sure to
copy down the text boxes I have provided, they may be helpful when you need to
compose different types of business letters.
Be sure to save this document as:
Letter Template.
Sincerely,
Mr. Carson
Business Ed.
Teacher
Enclosure
urs
